Company Description
Pilot Company is an industry-leading network of travel centers with more than 30,000 team members and over 750 retail and fueling locations in 44 states and six Canadian provinces. Our energy and logistics division serves as a top supplier of fuel, employing one of the largest tanker fleets and providing critical services to oil operations in our nation's busiest basins. Pilot Company supports a growing portfolio of brands with expertise in supply chain and retail operations, logistics and transportation, technology and digital innovation, construction, maintenance, human resources, finance, sales and marketing.
Founded in 1958 by Jim A. Haslam II and currently led by CEO Adam Wright, our founding values, people-first culture and commitment to giving back remains true to us today. Whether we are serving guests, a fellow team member, or a trucking company, we are dedicated to fueling people and keeping North America moving.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status or any other characteristic protected under applicable federal, state, or local law.
Military encouraged to apply.
Job Description
The Corporate Investigations Coordinator provides administrative and operational support for the Corporate Investigations Team (CIT). This Knoxville, TN Onsite position serves as a key point of coordination for investigation intake, case assignment and management, documentation administration, and communication with Legal, Human Resources, and other business partners.
The ideal candidate is highly organized, detail-oriented, able to manage confidential information, and committed to delivering exceptional service to team members and stakeholders.
Essential Duties and Responsibilities
Provide administrative support to the CIT
Create, assign, and track cases for multiple departments
Monitor and manage multiple team email inboxes
Create and maintain cases within the Navex case management system
Respond to inquiries and provide timely, professional communication
Conduct initial case triage, gathering relevant information through phone calls, emails, and documentation review
Coordinate with specialists and business partners to support timely resolution of team members and guest concerns
Maintain internal team alignment records and communicate updates to external vendors as needed
Assist with planning and coordinating new hire orientation, annual team meetings, and other departmental events
Compile and organize documentation requests related to employee relations matters, EEOC inquiries, Department of Labor requests, litigation holds, and other investigation-related matters
Arrange travel, conference, and meeting logistics for team members
Support a culture of integrity, professionalism, and outstanding service
Perform other duties as assigned
Qualifications
We are seeking applicants with a local presence in Knoxville, TN or the surrounding communities.
High school diploma or equivalent required
Minimum one year of experience in an administrative, office support, legal support, human resources, or related environment preferred
Proficiency with Microsoft Office applications
Strong written and verbal communication skills
Excellent organizational, time management, and multitasking abilities
Ability to handle highly confidential and sensitive information with discretion
This position requires candidates to be legally authorized to work in the United States without employer sponsorship
Preferred Qualifications
Associate degree or bachelor's degree preferred
Experience working with case management systems
Experience coordinating meetings, travel, and department events
Additional Information
Nation-wide Medical Plan/Dental/Vision
401(k) and Flexible Spending Accounts
Employee Fuel Discount
Adoption Assistance
Tuition Reimbursement
Onsite Gym and Cafeteria
Weekly Pay
All your information will be kept confidential according to EEO guidelines
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