Job Description
Job Summary:
The Administrative Assistant (AA) is responsible for providing in-office
administrative support to their assigned office, but may also be assigned duties
related to a geographical market and/or Geo. Duties assigned will use a variety
of administrative systems and follow firm policies and procedures. The AA will
be charged with providing administrative support services in accordance with BDO
standards and will work with management members (principals and directors),
service team or teams, an office or related offices to support, and/or national
team or teams as needed. Duties may also include facility related duties, front
desk and/or mail room duties.
This is a variable hybrid role that may require up to full-time, on-site
support, based on location and office needs.
Job Duties:
* Supports various departments through standardized processing of assigned
tasks using various firm systems, tools, and software. Support may include:
* Providing support to an assigned centralized administrative support
ticket(s).
- Providing support to another administrative support teams or office.
- Providing support to a national, Geo or market team(s) including the
e-filing support for national tax administration team
* Provides administrative support for larger scale in-office, market-wide
meetings and conferences, including scheduling with Principals and Firm
leaders, managing calendar invites, meeting room reservations and handling
catering and set-up.
* Assists Office Administrator with obtaining coding and approval for vendor
invoices including processing client invoices accurately with information
provided by management. May include various firm/office membership or
licenses.
- Assists with new hire onboarding and employee offboarding as directed.
- Provides expense reporting support by submitting an expense report ticket
- Collaborates with management to set up new clients, maintain and manage
client data, billings and other ad hoc request
* Produces a variety of materials including but not limited to letters,
memoranda, interoffice communications, confidential presentations, and
reports.
- Handles related tax support services on a seasonal or as needed basis.
- Other duties as required
Qualifications, Knowledge, Skills & Abilities:
Education:
- High School Diploma, GED or equivalent, required
- Bachelor’s degree, preferred
Experience:
- Three (3) or more years of administrative experience, required
- Professional services firm experience, preferred
Software:
- Advanced level of proficiency in Microsoft Office Suite, required
- Experience with firm’s ERP preferred
Language:
* N/A
Other Knowledge, Skills & Abilities:
* Ability to work in a deadline-driven environment and handle multiple projects
/ tasks with an attention to detail
* Advanced or expert in computer skills: Word, Excel, Outlook, PowerPoint.
Experience in Peoplesoft database recommended
* Excellent written and verbal communication skills including superior grammar,
spelling, and punctuation that enable the incumbent to work with top level
management and other executive level clients.
* Possesses superior customer service skills. Displays independent judgment,
finesse and diplomacy in all situations
- Consistently seeks to improve processes
- Excellent organizational skills and detail oriented that enable efficient and
effective multi-tasking
- Capable of managing highly confidential information
- Ability to work well with all levels of management as well as outside
external clients
* Team player who is willing to help out as needed
Individual salaries that are offered to a candidate are determined after
consideration of numerous factors including but not limited to the candidate’s
qualifications, experience, skills, and geography.
California Range: $26.00/hr - $35.00/hr
Colorado Range: $24.00/hr - $38.50/hr
Maryland Range: $28.00/hr - $32.00/hr
Minnesota Range: $28.85/hr - $32.70/hr
NYC/Long Island/Westchester Range: $36.00/hr - $38.50/hr
Washington Range: $26.00/hr - $35.00/hr
Washington DC Range: $28.00/hr - $32.00/hr
Join us at BDO, where you will find more than a career, you’ll find a place
where your work is impactful, and you are valued for your individuality. We
offer flexibility and opportunities for advancement. Our culture is centered
around making meaningful connections, approaching interactions with curiosity,
and being true to yourself, all while making a positive difference in the
world.
At BDO, our purpose of helping people thrive every day is at the heart of
everything we do. Together, we are focused on delivering exceptional and
sustainable outcomes and value for our people, our clients, and our communities.
BDO is proud to be an ESOP company, reflecting a culture that puts people first,
by sharing financially in our growth in value with our U.S. team. BDO
professionals provide assurance, tax and advisory services for a diverse range
of clients across the U.S. and in over 160 countries through our global
organization.
BDO is the first large accounting and advisory organization to implement an
Employee Stock Ownership Plan (ESOP). A qualified retirement plan, the ESOP
offers participants a stake in the firm’s success through beneficial ownership
and a unique opportunity to enhance their financial well-being. The ESOP stands
as a compelling addition to our comprehensive compensation and Total Rewards
benefits* offerings. The annual allocation to the ESOP is fully funded by BDO
through investments in company stock and grants employees the chance to grow
their wealth over time as their shares vest and grow in value with the firm’s
success, with no employee contributions.
We are committed to delivering exceptional experiences to middle market leaders
by sharing insight-driven perspectives, helping companies take business as usual
to better than usual. With industry knowledge and experience, a breadth and
depth of resources, and unwavering commitment to quality, we pride ourselves on:
* Welcoming diverse perspectives and understanding the experience of our
professionals and clients
- Empowering team members to explore their full potential
- Our talented team who brings varying skills, knowledge and experience to
proactively help our clients navigate an expanding array of complex
challenges and opportunities
* Celebrating ingenuity and innovation to transform our business and help our
clients transform theirs
* Focus on resilience and sustainability to positively impact our people,
clients, and communities
* BDO Total Rewards that encompass so much more than traditional
“benefits.” Click here to find out more!
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*Benefits may be subject to eligibility requirements.
Equal Opportunity Employer, including disability/vets
Click here to find out more!
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Job Tags
Full time, Seasonal work, Work at office